Turn uploaded receipt files into accounting expenses

Whenever a staff member uploads a new receipt in Mercury, generate an unposted expense in QuickBooks Online for rapid reconciliation.

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How Knit builds this workflow

The Agent researches both APIs and wires the trigger on one side to the action on the other — no pre-built connector required. Here is the vocabulary it has to work with.

Mercury Explore Mercury →

Triggers

New expense submitted

Fires when an employee submits a new expense in Mercury.

Expense approved

Fires when an expense in Mercury is approved.

Expense rejected

Fires when an expense in Mercury is rejected.

Receipt uploaded

Fires when a receipt is attached to an expense in Mercury.

Actions

Create expense report

Creates a new expense report in Mercury.

Approve expense

Approves a pending expense in Mercury.

Reject expense

Rejects a pending expense in Mercury.

Sync to accounting

Syncs an approved expense in Mercury to the general ledger.

QuickBooks Online Explore QuickBooks Online →

Triggers

New invoice created

Fires when a new invoice is created in QuickBooks Online.

Payment received

Fires when a payment is recorded in QuickBooks Online.

Invoice overdue

Fires when an invoice in QuickBooks Online passes its due date unpaid.

Expense recorded

Fires when a new expense is recorded in QuickBooks Online.

Actions

Create invoice

Creates a new invoice in QuickBooks Online.

Record payment

Records a payment against an invoice in QuickBooks Online.

Create expense

Creates a new expense entry in QuickBooks Online.

Sync customer record

Syncs a customer's billing record in QuickBooks Online.

Record approved expenses in your general ledger When an expense report is approved in Mercury, instantly log the transaction as a new expense in QuickBooks Online so your books remain completely accurate. See details

Sync recorded accounting expenses back to your expense manager When a new expense is logged directly in QuickBooks Online, automatically trigger a synchronization routine in Mercury to keep both financial systems aligned. See details

See all Mercury + QuickBooks Online integrations → · Browse the full workflow library →

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FAQ

Common questions

Can Knit build “Turn uploaded receipt files into accounting expenses” between Mercury and QuickBooks Online?

Yes — describe it in the box above and Knit's Integrations Agent researches Mercury and QuickBooks Online's public API docs (or your own uploaded docs) and builds a working workflow, whether or not either app already has a pre-built connector.

How long does it take to build?

Minutes to a first working version, not weeks — you test it against real data before it goes anywhere near production.

What's the most common Accounting + Expense Management automation?

Creating a bill or journal entry in QuickBooks Online the moment an expense is approved in Mercury, with the receipt and category carried over automatically.

Does this only fire on approved expenses, not every submission?

Yes — the Agent can be scoped to only act once an expense clears Mercury's own approval flow, so unreviewed submissions never hit the books.